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Privacy notice for East Sussex Registration


How long your information will be kept

Registration information is retained indefinitely as required by law. The following retention timelines apply to the data we hold about you:

How long is your information kept?
Information type Retention period
Information entered into registers of births, deaths, stillbirths, marriages and civil partnership Indefinite
Copy certificate applications 2 years
Registrar General’s Authorities For registration of deaths after 12 months 2 years
Declarations made by applicants for certificates for disposal (no liability to register) 5 years
Notice of intent to marry/form a civil partnership 5 years
Forms of consent to marriage of minors 1 year
Caveats against the grant of a superintendent registrar’s certificate or certificate and licence or Registrar General’s licence for marriage 2 years
Notifications of and Registrar General’s licences for marriage, Notifications of the issue of the Registrar General’s licence for marriage and Registrar General’s licences for marriage 2 years
Requisitions to persons liable to register who have failed to do so 1 year
Routine correspondence relating to appointment and conduct of officers 2 years
Routine correspondence relating to registration of births, marriages and deaths, correction of errors, birth re-registrations not made (Forms LA1 and GRO 185) and copy documents, issue of certificates under certain Acts of Parliament irregular burials 3 years
Routine correspondence relating to false information given to registration officers, falsification and forgery of certificates of birth, marriage or death; marriage of foreigners and persons divorced abroad 3 years
Formal objection against the issue of the civil partnership schedule 2 years
Change of name deeds Indefinite
Home Office citizenship ceremony documentation 5 years
Information relating to the booking of ceremonies and registration appointments 2 years
Information relating to complaints or objections to marriage venue licenses 3 years
Name and email address of customers subscribed to the Ceremonies Newsletter Until unsubscribed
Photos required for marriage/civil partnership notice 7 days after the ceremony date

At the end of the retention period personal data is destroyed as confidential waste and deleted from our systems.